Associate Program Director

How would you like to join one of the most highly regarded financial institutions in New Jersey with deep roots in the community?  Provident is a successful and highly regarded multi-billion dollar bank that continues to grow with branches in New Jersey, Eastern Pennsylvania and New York.  Our longevity is a testament to our commitment to placing our employees, customers, and the communities we serve at the center of all we do.  At Provident Bank, we are committed to enhancing our customer and employees’ experience.   


About Us

The Provident Bank Foundation has a clear and simple mission—to strengthen communities and enhance the quality of life across Provident Bank’s marketplace. Established in 2003, the Foundation focuses on strengthening the nonprofit community’s capacity through grantmaking in support of programmatic and operating needs in three broad priority areas: Community Enrichment, Education, and Health, Youth & Families. PBF also invests in the development of the philanthropic sector and actively supports nonprofit leadership development in the New Jersey, New York, and Pennsylvania communities within our geographic focus area.


As the Foundation approaches its 20th anniversary, we are seeking a highly motivated, forward-thinking Associate Program Director to join our small but might team.


Position Summary

The Associate Program Director plays a critical role in helping The Provident Bank Foundation operationalize its annual grantmaking. Reporting to the Executive Director, the APD will administer grantmaking operations for the Community Grant program, as well as assist with the evaluation of proposals for the Foundation’s other funding programs and in-house projects.


The APD will collaborate strategically with the Executive Director on refining and managing the full life cycle of the Foundation’s grantmaking processes to ensure they are aligned with our values. In addition, the APD will ensure appropriate structure and integrity of the grants management database (Salesforce) and fulfill the information needs of the organization’s leadership, staff, and grantee partners. The Associate Program Director will also work in a highly integrated way to ensure a smooth grantmaking process and experience, both for the Foundation team and for our grantee partners.


The APD is instrumental in refining grantmaking systems and processes and will demonstrate high degrees of judgment, flexibility, and responsiveness to the evolving needs of our team and partners. Additionally, as Foundation staff will continue to work in a flexible, hybrid way, the APD will need to be highly self-directed, independent, and effective working with limited in-person direction or interaction.


Additional Background

Provident Bank’s marketplace is large and diverse, spanning 18 counties in three states. It covers more than 6,300 square miles and is home to nearly 9 million residents. Every county within our geographical focus area has pockets of significant wealth as well as urban and rural poverty. Challenges here are many and varied and include food insecurity, a significant lack of affordable housing, and unequal access to services and opportunities that help lift people out of poverty.


Essential Duties and Responsibilities

Grantmaking and Related Activities                                                                                                   

  • Manage all aspects of the Community Grant program, with an average annual volume of 100-110 grant requests. Approve the distribution of grant dollars within budget for the grant program (approximately $300,000 annually).
  • With program staff, evaluate Letters of Intent and grant applications, and conduct due diligence including interviews, site visits, and review of budgets and financial information;
  • Research and keep abreast of issues, trends, exemplary programs, and best practices nationally as well as locally within the Foundation’s geographical areas;
  • Monitor grant proposals, reports and payments to ensure all grants are moving through the process in a timely fashion, following up as needed to obtain necessary information, providing technical assistance, and engaging in evaluation and problem-solving. Identify and address areas for improvement.


Data Management and Administration                                                                                              

  • Serve as the primary user for the Foundation’s grantmaking system (Salesforce), staying abreast of system changes, coordinating activities with the entire team and external partners as necessary to address new issues or needs, and working with the Foundation Associate to maintain the system’s efficiency and functionality;
  • Work with the Executive Director to prepare analysis, reporting, and presentation of qualitative and quantitative data regarding grantee awards, learnings, and outcomes to support Board presentations and other external communications;
  • With support from the Executive Director and Foundation Associate, maintain correct and complete records required for the healthy operation of the Foundation. Ensure compliance with government regulations and Foundation guidelines;
  • Work closely with a highly qualified and motivated professional staff; foster open communications and a collaborative spirit.


Community Engagement                                                                                                                    

  • Create and maintain strong relationships with nonprofit organizations and community leaders throughout the region to understand and articulate evolving needs;
  • Represent the Foundation in the community at large; at public and private events, grantee partner events, public hearings, panels, and various other engagements in the region;
  • In conjunction with the Foundation’s public relations vendor, update and maintain the Foundation’s website and LinkedIn page with announcements, coordinated press releases, blog posts, videos, and other important or relevant content;
  • Plan and prepare updates for internal distribution, including enterprise-wide emails and Provident Bank’s internal newsletter.




Up to 25%  travel


Key Qualifications

  • 3-5 years of relevant professional experience in philanthropy, grants administration/management for a nonprofit, and/or relevant technical experience;
  • Bachelor’s degree required.
  • Strong proficiency with grants management systems and databases required, with a willingness to immerse oneself in the system to continually improve skills. Experience with Salesforce is a plus;
  • Sound judgment, tact, humility, and discretion required to work effectively with staff, the Board of Directors, other funders, thought-leaders, grant applicants, and current grantee partners;
  • Thrives working in a small organization where everyone wears many hats with flexibility;
  • Systems-minded and an independent problem solver/learner who takes initiative to identify/design right-sized solutions to data management and workflow challenges;
  • Professional maturity and discretion with regard to the handling of confidential or sensitive information;
  • Exceptional organizational skills and attention to detail with a strong sense of personal responsibility for work quality and accuracy;
  • Highly collaborative with ability to manage up and across diverse teams and work styles to achieve results;
  • Solid presentation, written, verbal, and interpersonal communication skills;
  • Positive attitude, cooperative, and service-orientated when working with diverse colleagues and grantee partners;
  • High emotional intelligence with a good sense of humor, able to interact with diverse communities with inclusivity, grace, and confidence;
  • A good listener and strategist; comfortable receiving input and able to create cohesive and well-supported plans;
  • Proactive and self-motivated with the ability to effectively manage own workflow, timelines, and deliverables with limited/remote supervision;
  • Knows when to elevate issues and problems to the Executive Director;
  • Has a high level of flexibility, responsiveness, and tolerance for change and ambiguity. Able to maintain calm and professionalism and embrace learning, amidst uncertainty;
  • Must live within commuting distance to the Foundation’s Woodbridge, NJ, office and be available to work from the office as needed, currently 2-4 days per week;
  • Aligned with Provident Bank’s Guiding Principles, will act with integrity, be accountable, promote teamwork, pursue excellence, and build for the future;
  • Eligible to work in the United States.


The Foundation also offers a full and competitive benefits package that includes paid time off; paid holidays; medical, dental, and vision insurance; retirement contributions; family leave; and professional development. Business travel above and beyond normal commuting is reimbursed at the rate set annually by the IRS.


We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.

About Provident Bank

For more than 180 years, Provident Bank has served individuals, families, and businesses in our local communities with personal and business banking services.

Volunteering is a Way of Life

Our brand promise - “Commitment you can count on” - supports the investments we make in the community and donations made by our employees. It’s a promise also reflected in the volunteerism of our employees, who lend time and talent and countless hours to assist hundreds of organizations and thousands of people and animals each year.

Why do we love it?

  1. We get to volunteer in areas that are meaningful to the bank and impactful in the community.
  2. Through generous contributions, we have raised over $912,000 in 2022. No item or donation is too small; we find a home for it all.