Technology Invoice Administrator

POSITION SUMMARY

The Invoice Administrator is responsible for processing and managing invoices for the Technology group. This includes verifying and reconciling vendor invoices, ensuring accuracy of data, and working with vendors and internal departments to resolve any discrepancies.

MAJOR JOB RESPONSIBILITIES

• Prepare, review, and process invoices for accuracy and completeness, ensuring timely payments to vendors.
• Assist with monthly reconciliations of accounts, resolving discrepancies and ensuring financial accuracy.
• Communicate with vendors and internal departments to address invoice-related inquiries and resolve any issues promptly.
• Maintain organized records of invoices, payments, and vendor communications for audit and compliance purposes.
• Generate and distribute reports on invoice status, payment schedules, and outstanding balances upon request and as needed.
• Ensure adherence to Vendor Management policies and financial regulations in all invoicing activities.

SUPERVISORY RESPONSIBILITIES

None

SKILLS AND TRAINING

• Strong attention to detail and accuracy.
• Proficient in Microsoft Office Suite (especially Excel).
• Excellent organizational and time-management skills.
• Strong written and verbal communication skills.
• Ability to work accurately and efficiently in a fast-paced environment.

EDUCATION

High school diploma or equivalent.

WORK EXPERIENCE

• 1-2 years of experience in accounting, invoice management, or finance

LICENSES AND/OR CERTIFICATES

None

WORKING CONDITIONS

The work is performed mainly in a normal office environment.  Noise levels are usually moderate.

HAZARDS

The hazards are mainly those present in a normal office setting.

This job description may not be all-inclusive.  Employees are expected to perform other duties as assigned and directed by management.  Job descriptions and duties may be modified when deemed appropriate by management.

Provident Bank recognizes and supports the importance of creating a socially and culturally diverse employee base. We understand, value, and appreciate the unique perspectives that a diverse workforce can contribute to our organization. We put the employee and the customer at the center of strategy because culture is a critical differentiator for why people choose to work here.                              

                                                                       
We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.