Expense Report Specialist

How would you like to join one of the most highly regarded financial institutions in New Jersey with deep roots in the community?  Provident is a successful and highly regarded multi-billion-dollar bank that continues to grow with branches in New Jersey, Eastern Pennsylvania and New York.  Our longevity is a testament to our commitment to placing our employees, customers, and the communities we serve at the center of all we do.  At Provident Bank, we are committed to enhancing our customer and employees’ experience. 

POSITION SUMMARY

Reporting to the Accounting Operations Manager in the Accounting team, this position is responsible for managing the process for expense report reviews of the bank and its subsidiaries. This role is also responsible for assisting in updating & maintaining the expense policies of the bank and its subsidiaries. The person will also help in managing the M&T corporate card platform and be a resource for employees with corporate card matters.

KEY RESPONSIBILITIES:

• Manage timely submission of Banktel expense reports and adherence to expense policies in usage of the corporate card. Review all expense reports (Banktel and M&T) for receipts, business purpose, proper coding of general ledger account and cost centers. Assist users with issues in expense reports. Provide employees with feedback when expenses are out of policy and track repeat exceptions to the expense policy.
• Manage user setup in both expense systems (Banktel and M&T), including initial user setup and approval flows and updating approvers when changes occur in I-Vault. Setup and maintain vendor profile in Banktel for employees requesting expense reimbursement.
• Oversee the corporate card program and manage corporate card issuances, terminations and spend limits. Coordinate any issues with vendor on corporate cards.
• Manage the expense policy for the bank and its subsidiaries, coordinate communication to employees of important changes and update the policy as needed.
• Provide analysis of expenses by category to prior period and budget to understand trends, communicate these to FP&A to help them in managing forecasts and to explain variances.

MINIMUM QUALIFICATIONS:

• 5 years work experience in Accounting or related field
• Bachelor’s degree in Accounting or Finance
• Proficiency in generally accepted accounting principles
• Advanced knowledge of Excel, including advanced formulas and pivot tables
• Ability to effectively communicate verbally and in writing.
• Detailed-oriented, organized and able to work with various professional groups in a fast-paced environment

WORKING CONDITIONS:

Work is performed in a normal office environment. Noise levels are usually moderate.

This position involves travel to customers and property locations.

• Prolonged sitting
• Lifting from 5 to 10 lbs. (printer paper, storage boxes)
• Occasional bending or overhead lifting (storing files or boxes)
• The hazards are mainly those present in a normal office setting.

This job description may not be all-inclusive. Employees are expected to perform other duties as assigned and directed by management. Job descriptions and duties may be modified when deemed appropriate by management.

Provident Bank recognizes and supports the importance of creating a socially and culturally diverse employee base. We understand, value, and appreciate the unique perspectives that a diverse workforce can contribute to our organization. We put the employee and the customer at the center of strategy because culture is a critical differentiator for why people choose to work here.    

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.