Closing Coordinator II

How would you like to join one of the most highly regarded community-focused financial institutions in the Tri-State area?  Provident Bank is a high-performing, $14 billion company that continues to expand with branches in New Jersey, Eastern Pennsylvania and New York.  Our longevity is a testament to our commitment to placing our employees, customers, and the communities we serve at the center of all we do.  Apply today and discover what our commitment to enhancing our employee and customer experience is all about.  

POSITION SUMMARY

The position’s role is responsible for facilitating document preparation and closing of Small Business, Business Banking, Middle Market and Wealth Management Loans.  Acts as a courteous and beneficial liaison between customers, Loan Relationship Managers, Portfolio Managers, and other professionals.  Job performance is evaluated on accuracy, timeliness, productivity, and customer satisfaction.   

MAJOR JOB RESPONSIBILITIES

• Reviews proposed loan documents on new transactions for conformance with the loan approval & commitments.   This includes organization of the file, review of the closing documents for accuracy, assuring receipt of all required closing documentation, due diligence, compliance and satisfaction of all closing terms, conditions, and covenants.
• Is responsible for loan set-up including completion of loan input sheets, transaction tickets to reconcile the general ledger debit and credit entries, calculation of required escrows, reserves, and prepaid interest, initiating wire transfers and wire verifications.
• Coordinates all aspects of the closing process to ensure that all terms and conditions of the transaction are met. Assemble, prepare and verify closing documents, in-house or attorney prepared during the completion of commercial loan transaction. Ensures proper setup of LaserPro prepared documents and attorney prepared documents, which varies from Commercial Loans, CapEx Lines, Lines of Credit, Term Notes and occasionally, Letters of Credit.
• Responsible for confirming that the loan was properly established on the bank’s system by the Loan Processing Administrators.
• Consistently updates the loan closer reports. Maintains the loan files on a current basis at all times; responds to customer inquiries; assists the Relationship Manager; facilitates communications with Loan Operations.  Post closing follow-up to ensure that all required documentation is received.
• Prepare and review Legal documentation for extensions, modifications, renewals and term out and ensure conformance to credit approval. Order and review judgment and Lien searches and corporate status findings and ensure compliance with loan approval. Review Insurance coverage for adequacy as per policy and ensuring coverage is current.
• Coordinates and acts as a liaison with Attorneys, Relationship Managers/Portfolio Managers and other professionals to schedule and ensure closing takes place in a timely fashion.         
• Immediately following all closings, coordinates post closing items with the post closing administrator.
• Performs other related duties as required.

SUPERVISORY RESPONSIBILITIES

• Does not require managing staff.

SKILLS AND TRAINING

• Extensive knowledge of Commercial Loan closing and ability to apply such knowledge.
• Ability to communicate clearly and effectively in both written and spoken scenarios
• Ability to manage heavy workflow, resolve problems with modest supervision, attend to detail and perform arithmetic calculations.
• Proficient with software and systems programs. (Microsoft Office) Knowledge of Laser Pro document preparation a plus.

EDUCATION

       Associate's degree or 1 to 3 years of relevant working experience in lieu of degree

WORK EXPERIENCE

      1 to 3 years of experience in the mortgage industry or loan closing.

LICENSES AND/OR CERTIFICATES

        Licenses and Certifications                                                              

           None

WORKING CONDITIONS

• Prolonged sitting
• Lifting from 5 to 10 lbs (printer paper, storage boxes)
• Occasional bending or overhead lifting (storing files or boxes)

HAZARDS

       The hazards are mainly those present in a normal office setting.

Featured benefits

• Medical/Dental/Vision Insurance
• Flexible Savings Account
• 401(k)
• Tuition Disbursement and Reimbursement
• College Loan Pay Down Program
• and other great benefits

Provident Bank recognizes and supports the importance of creating a socially and culturally diverse employee base. We understand, value, and appreciate the unique perspectives that a diverse workforce can contribute to our organization. We put the employee and the customer at the center of strategy because culture is a critical differentiator for why people choose to work here.

We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law.